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Gemini for Google Workspace and Microsoft 365 Copilot: documented facts, side by side
What Google and Microsoft publish on their own pages about pricing, training on customer data, retention, certifications, data residency, contract terms, accuracy evidence and incidents on the record, as of 2026-09-08. Every cell links to the page that states it. Where a vendor publishes nothing, the cell says so — the absence is the fact. This is a record, not a ranking, review or recommendation.
as of 2026-09-08 · records: Gemini for Google Workspace · Microsoft 365 Copilot · tools.json (CC BY 4.0) · method: how tool records are compiled · audit rows: Gemini for Google Workspace · Microsoft 365 Copilot
| Documented fact | Gemini for Google WorkspaceGoogle · checked 2026-09-03 | Microsoft 365 CopilotMicrosoft · checked 2026-09-03 |
|---|---|---|
| Product | ||
| Category | Enterprise copilots used in firms · office productivity, Gemini app, NotebookLM, Meet summaries | Enterprise copilots used in firms · office productivity, chat, agents, Graph-grounded |
| Built for | Large firms, Mid-sized firms, In-house legal, Small firms & solos | Large firms, Mid-sized firms, In-house legal, Courts, Public sector |
| Model providers disclosed | ownsource | Microsoft, OpenAI, Anthropicsource |
| Markets | US, EU, UK | US, EU, UK |
| Pricing | ||
| Price published | per-seat · Base ₹99/user/month; Starter ₹270/user/month; Standard ₹1,080/user/month (₹864 promo first 20 users); Enterprise contact salessource | per-seat · Microsoft 365 Copilot Business add-on ₹1,745/user/month (promo ₹1,495.73 yearly); Business Standard with Copilot ₹1,955/user/month yearly; Business Premium with Copilot ₹2,660/user/month yearlysource |
| Seat minimum | Enterprise: no minimum or maximum user limit; Base max 20 users; Starter/Standard max 300 userssource | up to 300 users for business plans/add-on; no minimum foundsource |
| Minimum term | 1-year commitment option; plans billed monthlysource | annual commitment for yearly paid plans/promotion; monthly billing also listedsource |
| Free trial | documented yessource | documented yessource |
| Data | ||
| No training on customer data | documented yessource | documented yessource |
| Zero retention with model providers | not disclosedsource | not disclosedsource |
| Data residency options | US, EUsource | EU, USsource |
| Private deployment | documented nosource | documented nosource |
| Encryption at rest | documented yessource | documented yessource |
| Certifications | ||
| SOC 2 | documented yessource | documented yessource |
| ISO 27001 | documented yessource | documented yessource |
| ISO 42001 | documented yessource | documented yessource |
| HIPAA | documented yessource | documented yessource |
| Contract | ||
| DPA offered | documented yessource | documented yessource |
| Sub-processor list published | documented yessource | documented yessource |
| SSO / SAML | documented yessource | not disclosedsource |
| Breach notification window | not disclosed | not disclosed |
| Terms last updated | 2026-08-31source | not disclosed |
| Privacy policy last updated | 2026-05-26source | 2026-08-18source |
| Record | ||
| Accuracy evidence published | none published | 0 third-party · 1 vendor-runsource |
| Incidents on the record | none recorded | none recorded |
| Documentation last audited | 2026-09-06 | 2026-09-06 |
documented yes documented no not disclosed on the pages we read
Cite this comparison
SafeLegalAI Legal Tech Tools, "Gemini for Google Workspace and Microsoft 365 Copilot: documented facts", safelegalai.com/tools/compare/gemini-for-google-workspace-vs-microsoft-365-copilot (accessed 2026-09-08). Data: CC BY 4.0. Facts are recorded from the vendors' published pages on the dates shown; vendors may correct a record via /report.
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